Moving your office to a nearby city is challenging enough, regardless of the size of the company. But when you need to move your business across borders, there are naturally more risks and losses involved. For this reason, interstate moves should be handled with proper planning and execution -- both of which are easier to achieve when you work with professional movers.
There are usually a couple of things that come in the way of a smooth relocation, but the four most common problems that relocating offices come across are:
Even experienced movers encounter these problems all the time. The major difference is that they usually have contingency plans in place for different scenarios. So while it doesn't hurt to be optimistic, your company is better off knowing the potential problems so you can prevent or prepare for them.
The most obvious reason to get moving insurance is to have coverage in case of any damages incurred during the relocation. But did you know that insurance is also a tell-tale sign of a quality moving company?
Unlicensed movers don't offer moving insurance. Even if they offer dirt-cheap services, that's not a chance you'll want to take for an interstate move, and especially not for office relocation. Moving IT equipment, for instance, is tough and meticulous work. So if valuable and fragile items are involved, always go with professional movers.
Haven’t had a chance to see the new office yet? Then schedule a proper tour. You’ll need a good idea of the physical layout of the space so you know how furniture can be organised and how you can conduct your business operations in the most efficient way possible.
If your office will be receiving walk-in guests and clients, then it’s all the more important to visualise where the waiting area will be and its interior design. You’ll be surprised how much of a difference it can make towards creating a superior experience for clients.
As with any big project, it's better to be over-prepared than under. And with relocations, you'll be surprised at the amount of work that needs to be done from start to finish. What you'll need to make sure you don't end up with crippling delays is a well-planned office relocation checklist with a clear timeline.
Plan and schedule the following:
Depending on the industry you're in, you may want to add or remove a few more steps to the ideas above. The more detailed the plan, the less stressful the relocation will be.
Now that you have a timeline in place, it's time to ask yourself how much you really know about office relocations. If the answer is “not a lot”, don’t hesitate to let the removalist company know. Remember, they’ve likely worked with hundreds of businesses already, so they’re in a position to tell you what works and what doesn’t.
Also, make sure to maintain open communication with your movers. Be willing to voice out your concerns and questions whenever they arise. Not only will the movers appreciate your active participation, but you’ll also be more at ease knowing how everything is going.
Moving is a big transition for any business. Hopefully, with the interstate moving tips shared here, you’ll have a much easier time dealing with the challenges and preparing your employees for the changes ahead. It all boils down to how well you can plan and keep the move on track. So, don’t hesitate to get help from professional movers!