How to Keep Your Move on Track When Working With an Office Moving Company
Many organisations struggle when moving day finally rolls in. Things go missing, people start complaining, and the whole spectacle just reminds you of a circus rather than an office relocation. This can happen even when you hire an office moving company.
So in this post, we’re sharing the top tips that can help you keep the ball rolling and stay on track during a commercial move.
5 Things You Can Do to Stay on Track With Office Relocations
1. Keep everyone in the loop
The first thing on your agenda should be to discuss the move with employees. Consider interviewing them or holding a meeting to brainstorm ideas.
Your talking points can include:
- A moving budget
- A moving date
- Reviewing your lease
- Putting together a team to manage the move
- Deciding on a moving company
- Whether to get relocation insurance
Once you’ve set an official date, inform everyone, including the property manager and all employees. At this point, you’ll also want to make a reservation with your preferred office moving company.
You’ll also need to provide updates throughout the move, so you can identify and resolve issues as they arise.
2. Maintain a comprehensive view
Nothing should be overlooked. A relocation can be a time-consuming process, and it’s important to anticipate critical times for the business such as major events, peak seasons, and product launches.
If the move has to happen during any of these critical times, it’s best to plan as soon as possible to avoid stress during a relocation.
3. Know your weakness
Your staff may be capable of packing items and equipment in boxes, but not moving them. A commercial relocation company can help fill in for the gaps, such as providing temporary storage, packing materials, and transportation.
Have in mind that some items may require special treatment such as furniture, paintings, and fragile IT equipment. Develop a plan for them or discuss their handling with the office movers to prevent damages.
4. Create and follow a timeline
A typical office relocation timeline includes:
- Service disconnections
- Packing large and fragile items
- Packing office supplies
- Storage dates
- Relocation progress assessments
- Meetings
- Paying for the relocation services
Depending on the type of equipment you have and the scale of the relocation, your timeline may involve more steps, events, and assessments.
5. Document plans, strategies, and processes
You can’t expect to reach your goals without a system in place. Plans take the guesswork out of the project and ensure that all protocols are followed, which saves valuable time.
The commercial relocation company should also know your plans. Their experience and expertise can help you refine your tasks and procedures so the office relocation stays on track from start to finish.
Need help coming up with a relocation game plan?
Here at Business Relocation Services, we love it when a plan comes together. And our team of professional office movers can help with not just the planning, but the heavy-lifting, as well. So if you need an office moving company to help you at any stage of a relocation, contact us now on 1300 92 94 40.
