Library Relocation? Find Out if You’re Ready With This Checklist
Thinking about the tasks involved in library relocation can seem daunting. Especially when you consider the massive scale of the project. For this reason, it’s good to seek help from a team of professional movers like us. We’ll help you through the process step by step. This way, nothing is left to chance. Plus, if you’ll need super cheap self storage Sydney deals, we can certainly point you in the right direction.
If this is your first time planning a library relocation, you may be wondering where to start. From finding the right people, the right equipment, and right services. It can all be overwhelming. The good news is that you don’t have to worry because the answers you seek are in this guide.
1. 24 Months Prior
Appoint the people responsible for the relocation
During this time, it is good to have in place a committee of members. They’ll be responsible for the relocation. Ideally, these members will have diverse backgrounds. Expertise in such areas as administration, technology, communications, and collections is also good.
Secure the budget needed
Another important factor to consider is the budget. Library relocation are large-scale projects that will need adequate funding. To ensure your budget, start securing funds as early as two-three years before the planned date. This ensures that the project proceeds without a hitch.
Plan the relocation with movers
As professional movers, we need to have a clear idea of all the services needed for the project. This includes collection mapping, handling of fragile materials, and more.
2. 18 Months Prior
Set the goals of the move and outline the scope of the project. This is also a good time to identify special requirements. Begin the inventory of all furniture, shelving, and equipment. Also, be sure to measure the collection material by linear feet and inches. This helps a lot in keeping things accurate and smooth.
3. 6-12 Months Prior
Establish the scope of work for each staff and library mover. This helps inform everyone what they need to do so everything is accounted for. This is also the ideal time to set the period for the project. If you haven’t decided on a professional library mover yet, then it’s time to find one. Send qualified movers a request for proposal or invitation to bid (RFP/ITB).
4. 4-5 Months Prior
As the relocation date draws closer, you’ll need to decide on a professional mover. Pre-move meetings will need to be scheduled so all aspects of the project are reviewed and considered. Successful library relocation also involve purging all useless items. This includes furniture, supplies, and equipment. Fine-tune the time frame of the project. Next, post a timeline for the staff to use as a guide.
5. 1-8 Weeks Prior
Finalise the project time frame at this time. Also, continue to purge items that are of no use to the library. Anything that doesn’t have a purpose can be discarded permanently. A week before the relocation, the mover’s project management team must check everything:
- shelving installations
- collection measurements
- the labelling of shelving and collections; and
- delivery of boxes for the staff to pack.
And the move begins
After reviewing the above checklist, you should have a clearer idea of how things will proceed. This eliminates a lot of the guesswork, which is involved with organising library relocation.