How To Plan an Office Move?
- With the floor plan for your new location, work out at which desk each person will sit.
- Assign each desk a number. It’s easiest to sequentially number the desks, starting in a central spot like the reception and working clockwise from there. It makes the positioning of items easier when delivering.
- People with individual offices should have a number assigned to the office along with the workstations in the same sequential run (don’t have the same number twice don’t preface offices and workstations with different codes).
- Match your numbered floor plan with the staff members who will be assigned to that desk/office.
- Number up the communal spaces, storerooms, and utility areas in the same sequence as the rest of the office. It’s up to you if you use names or numbers, just make sure they are clear.
- Work with IT to ensure all data, patching, and communications along with power needs are ready (or will be ready) for moving day.
- Confirm with the building managers access requirements and make sure you have after-hours access covered as well.
- Confirm that you have all details to access the building and that there will be parking available for removalists.
Before the move (communications)
- To the removalists – send them copies of your numbered floor plan so that they have an understanding of the layout ahead of time.
- To the staff – send clear instructions about the process of packing, along with a cut-off time to have their packing finished. Make sure they understand that any items that are not packed properly will be left behind and then disposed of.
- To the staff – make sure they know where the new office is and how to get there, send a map of the new location so they understand how to get there, where to park, what public transport is available, etc.