Planning to move forward can be a difficult thing for many businesses. Many successful businesses start small, with most of their office space set up in the owners’ home or shared offices. This may save on start-up costs, but once you get your business moving and you start to take on new staff, it is the time to consider moving to a new larger office location. Consider some of these tips for making a successful office move.
No doubt about it, moving to a new office location is a significant investment in time and money. There are many things to pay for, including the purchase or lease of the new office space, a new office fit-out, and costs associated with transporting your office furniture and equipment. If you do not plan your office move well, it is very likely you will go over budget and over time.
Before anything else, decide on the amount of money you are budgeting for the big move. If you have a business partner, sit down and discuss how much you can realistically afford to spend. Don’t just come up with a pipeline dream or magic number. You should consider all the things that you need to budget for, including, growth in equipment needs, location for customers, the office fit-out costs leasing or owning. Once you have an idea of what you will need, contact some agents, designers, chat to your employees and customers, and office fit-out companies to obtain estimates and quotes.
Also, consider the manpower that you will need for planning, implementing and completing this big move. Why don’t you ask your employees to help out, with planning, design, managing parts like communications, stationery, marketing, etc?
Your new location can make or break your business. Just because the rent in that area is a bargain, doesn’t mean that you should settle for that location right away. You should always think of your clients first. Would they be willing to travel to your new location to do business with you? is it convenient, can they easily access the site, will they visible see you, consider all the things you look for when you're trying to find a business yourself. If it’s too far away, too hard or to much trouble, chances are they won't follow you.
Also, consider the security of the area or estate. Is it a place where you and your employees can be safe when they walk in early in the morning or late at night? Is it a peaceful area and a place your business can continue to operate. Do your research on your desired location first before you decide to set up your new office there.
When you choose a new office location, make sure that there’s easy access to transportation such as buses, trains, and cabs. Don’t make the commute a hassle for your employees.
Before you select a new office location, sit down with your employees and consider where they live. Is the office location central for the majority of your employees so they can easily make the commute?
You should also consider parking spaces for employees who drive to work, your customers, and deliveries. Make sure that the office building you have chosen has enough parking spaces to accommodate all their cars and other vehicles.
It would be convenient for you and your employees if the new location that you choose is situated near amenities including banks, pharmacies, shopping areas, and restaurants. If your client drops by to your new office, where would you take them for lunch if the next suitable restaurant is far away? What if you are completing a project and you urgently need something to finish the job? All these concerns can be resolved if you select an office location near all the important amenities and your suppliers, agents, and customers.
After you have decided on the best area to set up your new office and start with your office fit-out, you can now search for the right building. Once again, don’t settle on something because the agent has given you a “reasonable” price. The first thing you should check is the building’s characteristics layout and utilisation for your business needs, remember you are going to be running your business from her for a few years at least. does it work for your business or will it require considerable change? If it’s the latter, then it may not be a welcoming sight for your clients when they visit your office. It is also important to check if the building has 24/7 security good street appeal, and smart finishes. All of these can help make a good impression on your clients.
Once you’ve chosen your location and building, it’s now time to consider the best use of your office warehouse and business space. Before doing so, decide on your expansion plans. If you are considering hiring more people in the near future, managing your own inventory, or increasing your production output, then it’s advisable to get a bigger space to accommodate your growing number of employees, equipment, and stock.
After settling the space issue, it’s now time to think about your fit-out communications and other operational business needs. Before you decide on the office layout, check with the building management local councils if you can get permission to operate your business, do major renovations, such as setting up office dividers, changing a wall or building face and colors, and installing new lights, etc. Some buildings do not permit tenants to make major changes to office spaces. If the restrictions are too great, this may not be the right office for you!
Moving to a new office location can be a time-consuming and costly activity. It’s best that you plan this well so it goes smoothly. These are just some pointers that can guide you when you are looking for a new office location. If you are having a difficult time moving to a new office, consider employing the services of a trusted management company as they will be able to assist you in the process of moving offices, starting from giving you advice on the most suitable location through to setting up a new office environment for your business.